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In today's information society, it is essential to have access to information that assists us in doing our daily jobs effectively. When society is driven by complex information technology, good documented system information is especially essential.
We have all encountered a time when such information is lacking. We are extremely frustrated when we can't find what we need in a hurry and there is no help at all and the instructions that are available is incomplete. As a result, poorly-written technical documentation can be costly.
In contrast, good technical documentation has many tangible benefits. Clear documented materials can prevent errors or make business processes more reliable for the user.
The benefits included are:
The end-user experience is more successful because of high-quality written materials. Poor or non-existent user manuals alienate customers, inadequate on-line help wastes valuable time and support that is not available immediately, or slow in coming, will frustrate customers. As a result your software brand suffers.
Good documentation will reduce your support costs
Every solution that your user finds in the user guide or on-line help means one less call or email to your support line. The support team can concentrate on finding answers to real problems, rather than explaining to a customer how to operate a computer program.
Your products will attain longevity
Clearly written materials can prevent customer errors and make business processes more reliable. The sooner your customer gains benefit from your product the longer they will use it and not be hindered by it. As a result your software brand benefits.
Free usability testing of your software product
The process of documenting a software application can also reveal functional problems and lead to their correction. To produce complete user documentation all options of a software system are essentially tested.
Improved sales result from the availability of easy to use product information.
As a result, agreement can be reached on system functionality between IT staff and client business departments thus finalising system and user documentation.